Institutional Data Exports
Update of this information: October 27th, 2025
In Clinical Mind AI, collaborating institutions can request structured data reports for internal analysis, quality improvement, or research purposes. These reports provide direct access to data generated within the platform. Access to downloadable databases is restricted to institutional administrators designated by their organization; instructors, students, and other users do not have direct download permissions. To obtain a report, the institutional administrator of the corresponding institution must submit a data request from their administrative account. Once requested, the report is queued for secure processing. When processing is complete, the system automatically sends an email to the requester containing the report, along with a description of the filters applied. The data itself is provided as a CSV attachment for ease of use in statistical or analytical software.
Use of student data for research requires prior approval from an Institutional Review Board (IRB) or Ethics Committee, as applicable. Institutions are responsible for ensuring appropriate approvals and data-use agreements are in place before requesting or analyzing reports for research purposes.
There are several types of data reports available within Clinical Mind AI. Each report captures a specific level of activity (e.g., courses, instructors, patients, or interactions) and includes a defined set of variables. The databases may be provided in either long or wide format, and information about a given entity can appear across multiple databases. We recommend exploring the descriptions of each database first to understand their structure, format, and included variables. For research or institutional analysis, multiple databases can be downloaded and joined depending on the project’s goals and analytic needs.
The following sections describe the content and variables of each report, allowing institutional users to understand and utilize the data effectively and responsibly. Click below on the type of report to learn more about its description and variables.
Type of Reports
Users
This database contains all users affiliated with the institution (students and instructors).Courses
This database contains courses created within the institution through the Clinical Mind AI platform.Patients (Demographics, Medical History, Behavior)
This database contains AI-simulated patients created within the Clinical Mind AI platform.Patients (Previous Records, Physical Examination, Medical Tests)
This dataset stores patient-linked entries created in Clinical Mind AI: previous records (e.g., consultations, labs, imaging, procedures, medications), physical-examination findings, and medical tests.Rubrics
This database contains rubrics created by instructors within the Clinical Mind AI platform.Clinical Case Activities
This database lists clinical case activities authored by instructors in the Clinical Mind AI platform.Student Performance (Questions, Rubrics, Notes, Activity Feedback)
This database stores all student responses to items within Clinical Mind AI activities. Each record corresponds to a single response submitted by a student to a specific question, rubric criterion, or other assessment item within an activity.Student Performance (Physical Examination and Medical Tests requests)
This database contains the records of student–patient interactions when students request physical-examination or medical tests inside Clinical Mind AI activities configured with these interaction types.Student Performance (Conversation Data)
This database contains the full text of the conversations between students and AI-simulated patients during activities in which students take the medical history through interactive dialogue.